Expenses

The expense claims form for travel and other costs can be found on this page. Claims can only be processed if the form and appendices are complete i.e. it is important to read the instructions below first.

You can download and complete the expense claims form after your Masterlanguage course is over. You should claim all costs related to the course at the same time. The form has enough space for you to claim all your costs.

The form is intended for Dutch bank accounts only. If you require payment to a foreign bank account, please first contact the Masterlanguage office.

Download the form and complete it digitally. All fields are compulsory. The fields ‘WBS element’ and ‘Bedrijfsnummer SAP’ will be filled in for you by a Masterlanguage staffer.

Scan your original train tickets, cost overviews, etc. and send these along with the completed form to masterlanguage@uu.nl. Masterlanguage only refunds second class travel.

Please note: the Masterlanguage office will not process the form without a copy of your travel product, a scan of your train tickets, cost overviews, etc. The burden of proof is lodged with the claimant i.e. it is your responsibility to ensure you retain and can provide all train tickets and cost overviews.

There are two possible scenarios for the refunding of accommodation costs incurred in the context of Masterlanguage education you provided: pay it yourself up front or invoice directly.

If – in connection with Masterlanguage courses – you paid for airline tickets, hotel accommodation, etc. up front, you can claim these costs using the form below. This only applies if the costs are included in the budget annually submitted by the subject team chairman at an earlier stage to Masterlanguage.

The form is only suitable for transfers to Dutch bank accounts. If you use a foreign bank account, please contact the Masterlanguage office first.

Fill the form in digitally. All the fields on the top half of the form are compulsory except those ‘marked ‘Bedrijfsnummer SAP’ and ‘WBS element’, which will be filled in for you by a Masterlanguage staffer. Then save it, scan your receipts, and email everything to masterlanguage@uu.nl.

Please note: the Masterlanguage office will not process the form without a scan of your travel product, your train tickets, cost overviews, etc. The burden of proof is lodged with the claimant i.e. it is your responsibility to ensure you retain and can provide all train tickets and cost overviews.

There are two possible scenarios for the refunding of accommodation costs incurred in the context of Masterlanguage education you provided: pay it yourself up front or invoice directly.

In the Netherlands it is often possible for the hotel/airline company to invoice the Masterlanguage office directly. This can sometimes be trickier abroad. In both cases the invoice has to meet certain preconditions. If you wish to use this option, please contact the Masterlanguage office. Please note: here too, this scheme only applies if you included this in the budget annually submitted to Masterlanguage by your subject team chair.

Please find the form below: