Expenses

The expense claims form for travel and other costs can be found on this page. Claims can only be processed if the form and appendices are complete i.e. it is important to read the instructions below first.

You can download and complete the expense claims form after your Masterlanguage course is over. You should claim all costs related to the course at the same time. The form has enough space for you to claim all your costs.

The form is intended for Dutch bank accounts only. If you require payment to a foreign bank account, please first contact the Masterlanguage office.

Instructions

After your Masterlanguage course you can download and complete the expense claims form. You should claim all travel costs related to the course at the same time. The form has enough space for you to claim all your costs.
The form is intended for students with a Dutch bank account. If you require payment to a foreign bank account, please first contact the Masterlanguage office.

  • Download the form and complete it digitally. All fields are compulsory. The fields ‘WBS element’ and ‘Bedrijfsnummer SAP’ will be filled in for you by a Masterlanguage staffer.
  • Scan your receipts in the same following order as the costs are stated in the lines.
  • Combine the receipts and this form to one PDF/A file.
  • This can be done in Adobe Acrobat Pro: File – Create – Combine Files into a Single PDF – Add Files – select the expense form and the receipts – Combine Files – save document.
  • Send the combined document to masterlanguage@uu.nl. There it will be processed by a Masterlanguage staffer who will complete the form for you.

You can read how to create claim overviews for your personal OV chip card here. Unfortunately this information is only available in Dutch.

Please note: the Masterlanguage office will not process the form without a copy of your travel product, a scan of your train tickets, cost overviews, etc. The burden of proof is lodged with the claimant i.e. it is your responsibility to ensure you retain and can provide all train tickets and cost overviews.

There are two possible scenarios for the refunding of accommodation costs incurred in the context of Masterlanguage education you provided: pay it yourself up front or invoice directly.

If – in connection with Masterlanguage courses – you paid for airline tickets, hotel accommodation, etc. up front, you can claim these costs using the form below. This only applies if the costs are included in the budget annually submitted by the subject team chairman at an earlier stage to Masterlanguage.

The form is only suitable for transfers to Dutch bank accounts. If you use a foreign bank account, please contact the Masterlanguage office first.

The expense claims form for travel and other costs can be found on this page. Claims can only be processed if the form and appendices are complete i.e. it is important to read the instructions below first.

You can download and complete the expense claims form after your Masterlanguage course is over. You should claim all costs related to the course at the same time. The form has enough space for you to claim all your costs.

The form is intended for Dutch bank accounts only. If you require payment to a foreign bank account, please first contact the Masterlanguage office.

Instructions

After your Masterlanguage course you can download and complete the expense claims form. You should claim all travel costs related to the course at the same time. The form has enough space for you to claim all your costs.
The form is intended for students with a Dutch bank account. If you require payment to a foreign bank account, please first contact the Masterlanguage office.

  • Download the form and complete it digitally. All fields are compulsory. The fields ‘WBS element’ and ‘Bedrijfsnummer SAP’ will be filled in for you by a Masterlanguage staffer.
  • Scan your receipts in the same following order as the costs are stated in the lines.
  • Combine the receipts and this form to one PDF/A file.
  • This can be done in Adobe Acrobat Pro: File – Create – Combine Files into a Single PDF – Add Files – select the expense form and the receipts – Combine Files – save document.
  • Send the combined document to masterlanguage@uu.nl. There it will be processed by a Masterlanguage staffer who will complete the form for you.

Please note: the Masterlanguage office will not process the form without a copy of your travel product, a scan of your train tickets, cost overviews, etc. The burden of proof is lodged with the claimant i.e. it is your responsibility to ensure you retain and can provide all train tickets and cost overviews.

There are two possible scenarios for the refunding of accommodation costs incurred in the context of Masterlanguage education you provided: pay it yourself up front or invoice directly.

In the Netherlands it is often possible for the hotel/airline company to invoice the Masterlanguage office directly. This can sometimes be trickier abroad. In both cases the invoice has to meet certain preconditions. If you wish to use this option, please contact the Masterlanguage office. Please note: here too, this scheme only applies if you included this in the budget annually submitted to Masterlanguage by your subject team chair.

Please find the form below: